Privacy Policy

This Privacy Policy explains how the organizers of the Shrimad Bhagwat Katha Gyan Yajna 2026 ("Event"), held at Shri Gautam Ashram, Pushkar, Rajasthan, collect, use, and protect the personal information you provide through our registration platform ("Platform").

By registering on this Platform, you consent to the collection and use of your information as described in this policy.

When you register for the Event, we may collect the following information:

• Contact details: Mobile number (primary and additional), email address
• Personal details: Names, ages, and special needs of all attendees in your group
• Address information: Country, state, city, PIN code, and full address
• Travel information: Mode of travel, travel details, expected arrival and departure dates
• Preferences: Language preference, selected days of attendance, special requests
• Reference details: Reference person and relation category, if applicable
• Event data: QR codes for entry, room assignments, attendance records

Your information is used solely for the purpose of organizing and managing the Event:

• Processing and confirming your registration
• Allocating rooms and managing accommodation logistics
• Generating QR codes for secure entry and attendance tracking
• Assigning a dedicated volunteer (Swayamsevak) for your assistance
• Communicating important event updates, schedule changes, and logistics
• Addressing special needs and accessibility requirements
• Preparing aggregate statistics for event planning (e.g., daily arrival counts, geographic distribution)

We do not sell, trade, or rent your personal information to third parties. Your data may be shared only in the following limited circumstances:

• Event volunteers: Assigned Swayamsevaks may access your name, mobile number, room assignment, and special needs to assist you during the Event
• Event administrators: Authorized administrators access registration data for operational purposes such as approvals, room management, and attendance
• Legal requirements: If required by law or to protect the safety of attendees

Your data is stored securely on our servers. We implement reasonable technical and organizational measures to protect your personal information from unauthorized access, alteration, or destruction.

Access to registration data is restricted to authenticated administrators through secure login credentials. All admin actions are logged in an audit trail for accountability.

We retain your registration data for the duration of the Event and for a reasonable period afterward for administrative follow-up. After this period, personal data will be securely deleted or anonymized unless retention is required by law.

You have the right to:

• Access: View your registration details at any time using your registered mobile number
• Update: Edit your registration information until the registration cutoff date (24 May 2026)
• Withdraw: Request cancellation of your registration by contacting the Event administrators
• Inquire: Ask questions about how your data is being used

This Platform does not use cookies for tracking or advertising purposes. We do not employ any third-party analytics or advertising tools that track your browsing behavior.

Registration for minors is handled by their parent or guardian as part of the family group registration. We do not knowingly collect personal information from children without parental consent.

We may update this Privacy Policy from time to time. Any changes will be reflected on this page with an updated revision date. We encourage you to review this policy periodically.

If you have any questions or concerns about this Privacy Policy or the handling of your personal data, please contact the Event administration team through the Platform or reach out to the organizing committee at Shri Gautam Ashram, Pushkar, Rajasthan.